5.1.3 Participants page

Just as a Workspace has its BSCW group of members, a Meeting object has its set of participants, represented by their entries in the Participants page of the Meeting.

• Click the    icon to the right of the name of the Meeting object

to display its Participants page.

Similar to the Members page of a Workspace, the Participants page lists the user names or email addresses that have been entered as participants of the Meeting. As a reminder that all members of the Workspace can access the Meeting object and its contents, BSCW has automatically added the BSCW group 'Members of <Name of the Workspace that contains the Meeting object>'.

Warning:

Do not    this BSCW group from the list of participants.

BSCW offers two ways to add participants to an existing Meeting:

• Click    on the top button bar of the Meeting page or its Participants page

to bring up the 'Add members to Meeting name' form. This form lets you invite additional participants

• who are registered users of the BSCW server and whom you want to invite to the shared Workspace that contains the Meeting object, and to the (actual) meeting --> select them from your Address Book or enter their user names / email addresses;
• who are to become members of the shared Workspace and participants of the Meeting object when they register as users of the BSCW server --> enter their email addresses or select them from your Address Book.
• Click    on the top button bar of of the Meeting's Info page

to bring up the 'Change participants of Meeting name' form.

Or

• Click [Modify] on the [Action] bar of the Meeting's entry
• Click [Change participants] on the [Action] bar of the 'Change <details>' form

to go to the Change participants of Meeting name section of the form.

This form lets you invite to the Meeting

• members of the Workspace and
• persons represented by their email address -- irrespective of their membership in the Workspace or their 'registered user' status.

The Participants page of a Meeting lets you use the same set of actions as a Members page of a Workspace:

 

removes selected participants from the list of people invited to the meeting

  or  

brings up a form for sending emails, with the email addresses of the selected participants already filled in (see also section 4.5.4.1)

  (on the top button bar)

adds all current participants of the Meeting to your Address Book as the BSCW group ' Members of <Meeting name>'

  (on the button bar for selected objects)

adds the user names or email addresses of the selected participants as individual entries to your Address Book

 

creates a new BSCW group that takes the place of the individual entries in the participants list and may be added to your Address Book (see section 4.5.3 for details)

Note:

When you create this new BSCW group, BSCW creates a new Workspace with the name of that group and adds it to the top level in your    Folder. The Meeting object from whose list of participants you created the new BSCW group is copied into this new Workspace.